Monday, 19 September 2011

LUDS Committee Meeting Minutes (Friday 16th September)

16th September 2011
13.00- 14.30

In Attendance:
Sam Butler
Luke Barton
Martin Poile
Maggie Hayes
Lauren Mooney
Tom Ready
Branwen Jones
Fenella Corrin
Allie Hearne
Alastair Clarke

Rio Matchett

Committee discuss production of ‘The Winter’s Tale’ for 400th anniversary event. Offered advertising/direction/funding.
Decision to go ahead with the project is made.
SB and LB to look into funding opportunities.
Potential date set as 12th November for a one off performance.
Looking into Eleanor Rathbone for performance space if possible.

Shakespeare in School: MH to write up letter to offer help with monologues/GCSE work in schools and ask about dates/times of potential workshops.

The funding of four main productions and Scribble to be considered more seriously.
SB suggests inventory of everything in props/costume cupboard.
Ask directors to submit budget and show BJ before buying/signing off any new props or costume.
Week commencing 3rd October set aside as Props/Costume Cupboard Week.

MH to look into National Lottery funding for community projects.

Fresher’s Fair: Luds have been allocated a stall in the Stanley.
Other committee members to be dotted around campus signing up other Freshers with clipboards.
LM produces LUDS flyers – decision against the synopses of the shows on these flyers.
Scribble flyers also handed out on the LUDS stall. AC, LM and TR to be the three people manning the stall on the day.

AH to organise Road cast to perform excerpts for Society Social and at Fresher’s Fair on the stage.
Society Social on 21st September, merging with Peace Day at 16.30-18.00.

LUDS welcome meeting on 26th September, 18.30 in MacAusland Lounge.

Audition dates/times for four main productions decided and confirmed as follows:
27th September:
Hub Training Room – 1-6pm = Rosencrantz and Guildenstern
Training Room – 1-6pm = Accidental Death of an Anarchist
Guild Library – 6-10.30pm = Matilda Liar!
MacAusland Lounge – 7-10.30 = Party
28th September:
Hub Training Room – 1-6pm = Matilda Liar!
MacAusland – 1-6pm = Party
Harold Wilson – 6-10.30pm = Rosencrantz and Guildenstern
Training Room – 6-10.30 = Accidental Death of an Anarchist
Recalls: 29th September
Hub Training Room – 5-10.30pm = Matilda Liar!
Harold Wilson – 7-10.30pm = Party
MacAusland Lounge – 5-10.30pm = Rosencrantz and Guildenstern
Training Room – 5-10.30pm = Accidental Death of an Anarchist

Performance dates:
Accidental Death of an Anarchist: 9-11th November @ MacAusland Lounge
Matilda Liar! : 16th-18th November @ MacAusland Lounge
Party: 23-25th November @MacAusland Lounge /(possibility of using JEB?)
Rosencrantz and Guildenstern are Dead: 30th – 1st December @ Stanley Theatre.

LM created new LUDS Flickr account over the summer – plans to edit website, make more exciting/accessible.
AC to ask his dad about potential website design.
LM and TR to create LUDS Wikipedia page.

First LUDS social : Friday 30th September: Graffiti theme.
Discussion of using tags for each year group/person? AH and MP to discuss movements of evening in more detail.

MP to step in as social secretary in the absence of RM.

AH to create survey/collect details of interest for the possibility of a theatre trip.

Guild given funding to renovate the building so by March, JEB will be out of bounds as a performance space.

AH to look outside of university for potential performance spaces.

LB to ask about the possibility of having stage blocks from JEB to MacAusland.

Technical meeting with directors on Tuesday 4th October – MP to book room